Stop running volunteer programs out of spreadsheets and group texts. Public applications, approval workflow, shift builder, self-service sign-up portal, QR check-in, and hour tracking — all in one place, all connected to your event.
Schedule a DemoConfanum's volunteer module handles the full lifecycle: applications come in through a public form, your coordinators review and approve, approved volunteers get a self-service portal where they sign up for shifts, and on event day they check in by scanning a QR code at the volunteer station. Hours are tracked automatically and reports are one click away.
The shift builder lets you define roles (registration, line management, photo op support, panel runner) and slot them across the event. You set the requirements per role — minimum hours, age, training, t-shirt size — and the system enforces them automatically when volunteers self-select.
Communications run through the same hub as the rest of your event. Send approval emails, shift confirmations, day-of reminders, and post-event thank-yous from one interface. Every message is templated and trackable.
Embed a customizable application on your website or share a direct link. Collect contact info, t-shirt sizes, availability, role preferences, and emergency contacts in one form.
Coordinators review applications, request more info, approve or decline, and send templated email responses — all from the dashboard. Application history is preserved for follow-ups next year.
Define roles, set minimum hours, time blocks, and capacity. Build shifts in bulk with templates. Assign locations from your venue map. Lock or open shifts for self-service.
Approved volunteers log into a portal and pick their own shifts based on their availability and preferences. The system enforces conflicts, capacity, and role requirements automatically.
Volunteers scan a QR code at the volunteer station to clock in and out. Hours are tracked automatically. No paper sign-in sheets, no estimation, no missed hours.
Every check-in and check-out builds the hour log. View per-volunteer totals, role breakdowns, and event-wide volunteer hours. Export for tax letters, scholarships, or service-learning credit.
Pre-built email templates for approvals, shift confirmations, day-of reminders, and thank-yous. Personalize with variables. Track delivery and open rates from the messaging hub.
Tag standout volunteers, build a returning-volunteer list, and pull reports for awards, perk reimbursements, or next-year priority sign-ups. Build a community, not just a workforce.
Publish your application form weeks before the event. Set deadlines, define what info to collect, and watch applications come in. Review and approve from the dashboard.
Define your roles and shifts. Use templates to build out the full event in minutes. Open shifts for self-service or assign manually for high-trust roles.
Approved volunteers pick the shifts they want. They get reminders the week of and the day of. They show up knowing exactly where to be and when.
QR check-in tracks every hour. Pull reports during and after. Send thank-you emails, perk reimbursements, and next-year invitations from the same system.
Stop herding volunteers through email and group chat. See the full lifecycle in a live demo with your event's roles and shift structure.