Badge printing, attendee check-in, self-service kiosks, vendor lead capture, and digital signage — the surfaces your staff and attendees touch from doors-open to doors-close.
Schedule a DemoEvent day has its own rhythm. Doors open, badges print, attendees stream in, sessions start, lines form, vendors capture leads, signs update, and at some point everything has to land — accurately, with reports the producer can hand to sponsors and the venue. On-site operations is the suite of admin tools that turn your day-of plan into the surfaces staff and attendees actually use.
You design badges in a template editor with positioning for attendee fields, QR codes, photos, and tier colors, then print them in batches or one-at-a-time on demand. Check-in stations scan QR codes at the venue door for overall arrival, or at the panel-room door for per-session attendance. Self-service kiosks let attendees scan themselves in. Vendors and sponsors get their own QR codes and a portal that records every lead they capture, with rating and notes. Digital signage screens scattered across hallways pull current schedule data so they update automatically when you move a panel.
Everything captured here flows back into the same admin dashboard you use for the rest of the platform. Session check-ins generate attendance reports that are ready for CEU or PD documentation. Vendor lead counts feed directly into the multi-year comparison, so when you sit down to renew sponsors next year you have verified scan counts for the conversation.
Design badges in the template editor — drop attendee name, role, photo, tier color, and QR code anywhere on the layout. Print one at a time at the registration desk or in batches before the event. Output is PDF, so anything that prints PDF can print badges.
Scan attendee QR codes at the panel-room door for per-session attendance. The system records check-in and check-out timestamps. Built-in reports cover overall attendance and session-level breakdowns — useful when CEU credit, PD hours, or attendance-based fulfillment matter.
Deploy iPads or touch screens at entry where attendees scan their own QR codes to check in. Scales throughput on busy mornings without adding staff to the line. Operators monitor active kiosks from the admin dashboard.
Each vendor and sponsor gets their own QR code. Attendees scan it via the app to register interest, optionally leaving a rating and notes. The vendor portal shows the running list of leads in real time, downloadable at the end of the event. Year-over-year scan counts feed the multi-year comparison so sponsors see verified ROI.
Drive lobby and hallway display screens directly from the schedule. Show current and upcoming sessions per room, sponsor banners, or 'now playing' panels. When you move a panel in the admin dashboard, every signage screen reflects the change — no manual signage updates.
Attendees arrive with QR codes in their app or on printed tickets. They check in at staffed stations or self-service kiosks. Badges print on demand at the registration desk or are pre-printed by tier. The dashboard shows live arrival counts so you know when the rush is breaking.
Per-room check-in stations scan attendees as they enter panels. Door staff see who has shown up against who reserved. Session attendance reports populate as the day goes — ready for CEU or PD reporting at end of day.
Attendees scan vendor QR codes via the app to register interest, leaving ratings and notes. The lead list updates in real time. Sponsors monitor scan velocity throughout the day and adjust their pitch if conversion runs slow.
Daily reports — attendance, lead counts, session breakdowns — are ready for the post-event review. Multi-year snapshots capture today's totals for next year's sponsor renewal conversation.
We'll set up a demo with badge printing, check-in scanning, and vendor lead capture so you can see exactly how the floor runs.